NAFASI ZA KAZI SHIRIKA LA RESTLESS DEVELOPMENT MBEYA

JOB DESCRIPTION: Assistant Programme Coordinator – ICS


Unit	Restless Development Tanzania
Location	Dar es salaam or Iringa ( two positions available)
Salary	Salary: Gross17,067,233 Tsh(Dar) or 15,048,529 Tsh (Iringa) per annum Restless Development is proud to commit to a Global Salary Scale that provides fair and consistent salaries to all its staff, regardless of location
Benefits	24 days annual leave plus public holidays in Tanzania and access to a national health insurance scheme
Restrictions	1 year time specified contract (possibility of extension reference to performance
Reports to	Programme Coordinator- ICS
Direct Reports	Team Leaders – ICS, national and international volunteers
Key Internal Staff To Work With To Deliver The Role	Next Generation Leaders Manager Assistant Programme Coordinator – Livelihood Assistant Programme Coordinator – Alumni & Career Development Finance Administration Assistant Coordinator and Finance Admin Assistants Programme Quality Team Grants Assistant
Expected travel	Regular travel to placement communities

Context	Restless Development Tanzania (www.restlessdevelopment.org) is the leading youth-led development agency. Our mission is to place young people at the forefront of change and development. We have been working in Tanzania since 1993 and have established an impressive track record in delivering grassroots impact through youth led development programmes aligned to the Government of Tanzania’s poverty reduction plans and Millennium Development Goals. Our area of focusis in Sexual Reproductive Health and Rights (SRHR), Livelihoods & Employment, and Civic Participation. We are looking for a talented, passionate and skilled Assistant Programme Coordinator to support in the implementation of our International Citizen Service (ICS) programme. ICS is the UK’s leading global volunteering programme for young people who want to do voluntary development work in some of the most under-served communities around the world. ICS brings together young people from different countries to fight poverty. Thus, young volunteers from the UK work alongside volunteers from Tanzania. The Assitant Coordinator role will contribute to growing the impact, effectiveness and credibility of delivering pre professional skills development to students at Institutes of Higher Learning (IHL) while at the same time creating a global network between youngpeople from Tanzania with their counterparts from the UK. Youwill work closely with the team leaders to ensure that both international and National volunteers remain engaged and focused throughout the cycle of the programme. You will be a dynamic and a passionate individual, with experience working in a cross-cultural setting. You will be practical, solution-focused, committed to delivering high standard programmes, while also ensuring that sharing and learning between national and international volunteers is practical and filters down to programme delivery on the ground.

15% of time	Programmes Strategy and Planning
Main Responsibilities	· Ensure the ICS programme aligns to Restless Development’s programme design and strategy for youth employability and employer skills matching under KijanaTung’areKazini · Support in developing formalised partnerships and agreements with key stakeholders including key institute of higher learning, government ministries, and private sector companies in collaboration with Programme coordinator · Work closely with fundraising team and alumni assistant Identify employers to partner in internship scheme within ICS programme · Ensure linkages are established with ICS alumni in Tanzania including VSO and Raleigh International · Supportthe integration of programme learning into each cycle innovating on the design, tools, partnerships, and skills focus based on learning from youth participants, volunteers, and stakeholders from government, IHLs and private sector · Ensurepre and post placement volunteer engagement and activism, encouraging honest learning with volunteers and post-volunteer action at home · Support team leaders and volunteers to plan and deliver pre-professional skills development sessions in Institutes of Higher Learning · Support the ICS Programme Coordinator to identify opportunities for ICS alumnito take part in advocacy and visibility opportunities for ICS and ‘value of volunteering’ in Tanzania · Work with the Investments & Partnerships team in Dar, and Programme Coordinator to strengthen the alumni engagement and implement I&P activities (direct delivery with alumni in the region). · Be an active member of programmes working group relating to the strategic objective area
20% of time	Programme Quality and Programme Delivery
Main Duties	· Supervise, manage and deliver all aspects of volunteer pre, in-placement, and post placement support in line with ICS standards · Ensure team leaders and volunteers are inducted and performing in all aspects of their roles and responsibilities for ICS · Lead in the recruitment, training, and placement set up for national and international volunteers · Support in ensuring that all international volunteers receive permits/visas on time · Identify and secure host homes and organize for signig of agreements for hosting of the volunteers · Lead in ensuring that national and international volunteers receive comprehensive induction on all aspects of their role, Programme, safety and securityin line with ICS standards · Ensure implementation standards conform to Restless Development’s Programme Quality Compendium and ICS Programme Implementation Manual · Ensure all reporting requirements are being met as dictated by Restless Development’s M&E framework in Tanzania, and for ICS UK teams · Lead in evidence gathering (surveys, case studies, evaluations) to demonstrate results and impact in your Programme · Monitoring, reporting and communication on Programme progress to key stakeholders from government, private sector, and institutes of higher learning · Ensure a comprehensive annual review and de-brief is conducted with volunteers and stakeholders, using learning to influence planning · Ensureteam leaders and volunteers have weekly/monthly work plan and targets which are implemented, reviewed, and reforecast
40% of time	HR and Performance Management
Main Duties	· Ensure all team leaders and volunteers are thoroughly inducted on their roles. · Ensure that all team leaders set objectives, and meet their targets in reference to programme and team planning tools . · Conduct bimonthly volunteer welfare support/ visits andreport on welfare as required by ICS · Making regularweekly field visits to each placement, analyze their work and provide constructive feedback, coaching and support · Provide adequate and appropriate welfare support (medical and psychological) to volunteers and be available to support as and when needed · Ensure volunteer discipline cases follow procedure and are communicated to line manager and/or referred up as appropriate to the management team · Plan and support team meetings and organisational event
15% of time	Financial Management
	· Ensure all ICS volunteers are inducted on and comply with Restless Development’s financial policies and procedures, seeking support from ProgrammeCoordinator and the finance assistant · Supervise and account accurately for all imprests on a timely basis in line with the Restless Development Tanzania financial procedures - ensuring expenditure is spent appropriately receipted, recorded and submitted on time · Ensuring that any petty cash signed over to volunteers is properly accounted and recorded according to policies and procedures · Work with the ICS Programme Coordinator to ensure that all funds spent on activities at placement are spent as per policies and procedures, as that assets are used and accounted for properly · Ensuring that the money reaches placement on time for all approved activities · Participate in and support annual budgeting, and quarterly budget re-forecasting with ICS Programme Coordinator
15% of time	Partnerships and Visibility
Main Duties	· Support the ICS Programme Coordinator in strengthening our profile and visibility with local stakeholders in particular Institutes of higher learning, DFID, and the private sector. Support in developmentand implementation of private sector engagement strategy with fundraising team and alumni assistant · Proactively identify and support the development of local partnerships with complementary civil society, public sector, and private sector · Ensure high profile for the programme is built through online, social, and public media channels · Leading and coordinating the training of volunteers, stakeholders, peer educators, students in secondary schools and capacity building initiatives across Livelihoods as the main objective area, and coordination of youth focused and led organisations in the region
	Values Based Role Model
	Serve as a role model at all times, personally embodying Restless Development’s mission and values, whilst helping to ensure that Restless Development’s code of conduct, policies and standards are understood by all and adhered to in practice
	Person Specification
Qualificationsand inter-personal skills	Essential · Holder of a University Degree in a relevant field (e.g. development, livelihoods, social work) · Previous skills in programme and volunteer management of young people, and within a cross cultural setting · Ability to work with individuals from different cultural backgrounds and to deal with issues in the field and out of hours · Ability to train and lead in facilitation with young people · Excellent verbal and written communication and fluency in English and Swahili · A clear understanding of contemporary development issues facing young people in Tanzania particularly employability, livelihoods, andlife skills · Ability to work in a team · Good IT skills including Word, Excel, PowerPoint, Outlook, and social media · A strong personal commitment to the aims, values and methods of Restless Development Tanzania Preferable · Participation in leadership, employability and livelihoods trainings · Previous experience with students bodies at universities or student leadership · Previous experience volunteering in Tanzania. · Previous experience within ICS programmes
How to Apply	Please send a completed application form to jobstanzania@restlessdevelopment.orgby the closing date. Please note we DO NOT accept CVs, resumes or covering letters
Closing Date	16^th August 2015 - 5pm

APPLICATION FORM: Assistant Programme Coordinator – ICS (Dar / Iringa – Please indicate your region of preference)

Instructions to applicants:

· All information collected on this application form is treated confidentially and used for recruitment and selection purposes only. Short-listing will be carried out solely on the basis of information provided on this application form – CVs will not be considered.

Please read the job description carefully before completing this application form. When complete, please return this application form to jobstanzania@restlessdevelopment.org by 6pm (EAT) on Sunday 16th August..

· If your application is successful, it will form part of your employment record. All unsuccessful applications will be destroyed within six months of the closing date.

· We regret that, due to the high number of applications we receive for each role, we cannot acknowledge, or provide feedback to, candidates whose application is unsuccessful.

PERSONAL DETAILS
Surname
First name
Country of residence
Address
Phone number
Email address

MOTIVATIONS

Restless Development is a values-led agency. Using no more than 250 words, tell us how your own values, motivations and attributes align to Restless Development and this role. You can read more about our Values at http://restlessdevelopment.org/our-values

SKILLS, KNOWLEDGE AND EXPERIENCE

Using no more than 750 words, provide tangible examples of how meet the “Skills & Experience” in the job description.

EDUCATION
Name of institution	Subjects studied	Grades attained	Dates (from- to)

EMPLOYMENT HISTORY (most recent first)
Organisation
Job title
3 key responsibilities or achievements
Salary
Dates (from–to)
Reason for leaving

Organisation
Position held
3 key responsibilities or achievements
Dates (from–to)

Organisation
Position held
3 key responsibilities or achievements
Dates (from–to)

Organisation
Position held
3 key responsibilities or achievements
Dates (from–to)

Organisation
Position held
3 key responsibilities or achievements
Dates (from–to)

LANGUAGE SKILLS
ENGLISH	Spoken	Fluent	Fair	Basic
ENGLISH	Written	Fluent	Fair	Basic
	Spoken	Fluent	Fair	Basic
	Written	Fluent	Fair	Basic

REFERENCES
	Referee 1 (current employer, if applicable)	Referee 2
Name
Organisation
Position
Address
Phone number
Email address

OTHER INFORMATION
Where did you hear about this vacancy?
· Restless Development website	Yes	No
· Other website (please specify below)	Yes	No
· Recruitment agency (please specify below)	Yes	No
· Local media (please specify below)	Yes	No
· Employee referral (please name the Staff member below)	Yes	No
· I am an internal candidates	Yes	No